All Career Certification students must have completed secondary education (high school* or equivalent) prior to admission to the Adult Career Center. Class size is limited and students are enrolled on a first-come, first served basis. Completion of necessary paperwork determines the date of enrollment. Students are required to attend a scheduled Informational Session and Orientation and meet the following program prerequisites prior to beginning class:
- Achieve the required G.E. (grade equivalent) in basic skills tests covering math, reading, and language (see Career Certification Program Details section of this handbook for required levels.);
- Complete any other program prerequisites as stated in the course outlines.
*High School Evaluation Information and Foreign Diplomas
If the US DOE or the school questions the validity of the high schools’ credentials, the institution will first check the “Unacceptable Proof of Graduation” list. If the high school is on that list it will be judged as unacceptable. If it is not on that list but the institution still questions the validity of the high school credential we will ask for a transcript from the high school showing classes completed and passed. If the Adult Career Center is still not satisfied as to the validity of the credential, we may contact the states’ Department of Education in which the school is located to ascertain if the high school is approved by the state.
If your diploma is from a foreign country you must:
- Have the diploma translated into English
- Once the diploma has been translated into English it must be reviewed by a credential evaluator to determine if it is equivalent to a U.S. diploma.
- Student must submit the credential evaluator’s determination information in its original format.
A list of evaluators who belong to The National Association of Credential Evaluation Services can be found on-line at http://www.naces.org. This list is for your comparison and the Adult Career Center does not recommend one agency above another. Evaluators do charge for this service and it can take several weeks, so be sure to start this process early in your enrollment process.
The final determination on the validity of high school credentials rests solely with the Adult Career Center Mahoning County Career and Technical Center.
- Attend an Open House or scheduled appointment to receive a packet containing program information, sources of financial assistance and information about the pre-admission orientation program.
- Complete and pass the required assessment testing and prerequisites for the program. (Required TABE assessment scores and program prerequisites are listed with Career Certification Program Details section in this Handbook.)
- Schedule and attend the required program Orientation session and complete the New Student Packet.
- Arrange for an official high school transcript to be forwarded to the school or give evidence of graduation from high school or GED by presenting a diploma/certificate. The high school diploma validity will be evaluated based on the FAFSA information, acceptable documentation submitted and/or inquiries to the State as needed.
- Submit to the Adult Career Center office all completed forms, including the Registration form and Enrollment Agreement, along with a picture ID and any required financial arrangement documents. The registration fee is due when the Registration Form is submitted to the Adult Career Center office.
- Complete required background check for programs where applicable. (ex: Emergency Medical Technician (EMT))
- Registration is complete only when all required forms and documents have been completed and turned in to the ACC office along with any required down payment or first payment for the program.
The completed file of each applicant will be reviewed. Applicants qualified for the program of choice will be granted admission and will be placed on the list for admission to the next available class according to the date the file is completed. Falsification of any student information submitted will be grounds for student termination.
All program tuition costs must be paid before students will be permitted to sit for certifications or begin an externship experience if such an experience is required for program completion.
Student Change of Address or Phone Number
Any student who changes his/her address or phone number during the year must report the change of address to the Adult Career Center Business Office and the Financial Aid Office if receiving aid.
Transfer of Credits
Accepting transfer of credit for another institution is at the discretion of the Adult Career Center MCCTC. There is no guarantee that transfer of credit is accepted unless met by the stated guidelines. Students wishing to transfer prior credit must submit their transcripts within 30 days of applying to the Career Center. Veteran students must submit their transcripts within 60 days of applying. Acceptance of a transfer credit for a course completed in other post secondary institutions when comparable in scope to the coursework offered may be granted based on meeting the following factors:
- Comparability of the nature, content, and level of transfer of credit and the appropriateness and applicability of the credit earned to programs offered by the Adult Career Center MCCTC are determining factors in the evaluation process for transfer credit to be awarded.
- The student must also meet the acceptable standards of educational accomplishment through a given assessment according to the offered course module (must obtain a 75% or better). The assessment will reflect a valid evaluation measure to represent a student learning outcomes applicable to that transfer of credit that is reflective of the coursework offered within the Career Certification program.
- The course should align with the curriculum and materials and topics covered in the courses offered at the Adult Career Center program.
- Evidence of appropriate academic level may also be requested showing satisfactory grades for the course completed as well as a request of the syllabus or study guide for the course.
The decision to accept an academic transfer of credit may include the Supervisor Adult Division, Career Transitions and Curriculum Supervisor, Program Development Administrator, and instructors of Mahoning County Career and Technical Center.
Tuition/Fees Policy/Textbooks, Workbooks and Supplies
Most program tuitions include the first-time cost of required books, supplies, uniforms, and certification fees, unless otherwise noted. Students must provide their own hand tools in some of the classes.Students in Pell-eligible programs will determine if they would like books and supplies included in their tuition and also authorize the use of Title IV funds towards these expenses or if they would like to opt out including these in tuition and utilize their own resources to purchase these outside of MCCTC. An award letter with this option to “include or opt out” will be given to students receiving Title IV funds prior to the first day of class.Lost or stolen books, tools and/or supplies will be replaced at the expense of the student.Students not passing their certification exams the first time will incur out of pocket expenses each additional exam sitting including, but not limited to: certification fees as set by certifying body and proctoring fees of $50.00 per hour as applicable.
There will be a $35.00 charge for any checks returned for insufficient funds. Students with an excellent payment history with the ACC may set up a school payment plan to cover school-related expenses.If an employer will be making payment for a course, an original letter on company letterhead must accompany the registration form.
In order for a student to continue enrollment into the next payment period all tuition costs from the previous payment period must be paid in full. All programs costs must be paid in full prior to a student beginning an externship and in order to graduate.
Programs requiring a minimum number of completed hours prior to certification testing, EMT (160 hours) and Firefighting (100% of scheduled hours), will offer makeup hours at the student’s expense at a rate of $25.00 per hour. No more than eight (8) hours can be made-up. Please note: Because of the scope of these programs, some classes/hours cannot be made up. Please discuss any absences with your instructor prior to calling off.
Withdrawal and Refund Policy
Students who have been accepted into the program may withdraw by notifying an Administrator. Students attending classes should submit a written notification of withdrawal within seven (7) days of their last day in attendance. Upon notification of withdrawal the following prorated refund policy will apply:
|Full-Time Credential Programs (600 hours or more):|
|Prior to 1st Day||Withdrawal fee, plus registration fee|
|1st Day – 30 Scheduled Hours||25% of total program tuition and fees, plus books supplies and tools|
|31-60 Scheduled Hours||50% of total program tuition and fees, plus books, supplies and tools|
|61-90 Scheduled Hours||75% of total program tuition and fees, plus books, supplies and tools|
|91 or more Scheduled Hours||100% of total program tuition and fees, plus books, supplies and tools.|
|Credential Programs (below 600 hours):|
|Prior to 1st Scheduled Day||Withdrawal fee, plus registration fee|
|Prior to 3rd Scheduled Day||50% of total program tuition and fees, plus books, supplies and tools|
|On or after 3rd Scheduled Day||100% of program tuition and fees, plus books, supplies and tools|
• The term “withdraw” defines any reason for a student leaving school, whether it is initiated by the student or by the school.
• The term “total program tuition and fees” defines the program in its entirety (start date to end date), not per payment period.
• The only mark given for withdrawing from a certification program after classes have begun is a “W.”
When calculating refunds, failure to give notification of withdrawal (unofficial drop) will result in the Adult Career Center waiting 10 calendar days from your last day in attendance to officially withdraw you from the program and defining that 10th day as your official withdrawal date.
Students withdrawn from school who have not fulfilled financial obligations to the school will not be awarded certificates until the students’ accounts are paid in full. Students who withdrawal will not receive a Career Passport.
Students receiving the Pell Grant, Direct Student Loans and/or other financial assistance who withdraw or are terminated may not have “earned” the full amount of financial assistance he/she was originally scheduled to receive. The student “earns” his or her Title IV funds by attending classes and may be required to return all or a portion of those funds upon leaving school. Therefore students planning to withdraw should schedule an appointment with the Financial Aid Administrator before leaving the program to discuss their aid eligibility and financial responsibilities. If the student is receiving Direct Student Loans, the student is required to complete federal loan exit counseling at www.studentloans.gov and any other federal financial aid loan requirements upon withdrawal.
Regardless of circumstances, students receiving Title IV funds that are withdrawn or terminated from a Pell eligible program are subject to the U.S. Department of Education’s Return of Title IV Funds Policy (see Addendum A, Financial Aid Procedures). Title IV eligibility is calculated based on the student’s last day in attendance as determined by attendance sign-in sheets; students receiving Veterans Benefits or other third party agency (e.g., TAA, WIA, MCTA) funding are subject to the return of funds policy governing that agency. For information on policies governing Veterans Benefits call the Department of Veteran Affairs Education Customer Service Office at 1-888-442-4551. For information on the return of funds policies governing specific funding agencies contact your case manager.
The refund process of any credit balance to the student will be made within 45 days of the student's last day of attendance. Refund checks will be mailed to the student unless other arrangements are made in writing by the student at the time of withdrawal.
In the event a student’s tuition account maintains a balance due after the student is withdrawn and all calculations are completed, the student will have 30 days of the date of notification to make full payment to the Adult Career Center Business Office. Payment will be accepted in cash, cashier’s check or credit card. Payments can be made by mail, in person during normal business hours or charge by phone.
Student tuition accounts that are not paid in full as per the allotted payment time frame will be turned over to the Ohio Attorney General’s office. The Ohio Attorney General’s office serves as the chief collection agent for the Adult Career Center. The Attorney General’s Office charges a collection fee that will be passed on to the student debtor. When a student tuition account has been turned over The Attorney General’s Office payment from the debtor must be made directly to the Attorney General’s Office in the form of check, credit cards or the internet. A debtor’s state tax refund, racino, lottery and the state’s unclaimed funds may be offset to obtain payment.
Leave of Absence
The Adult Career Center does not grant official leave of absence. Therefore, a student who is unable to attend classes for an extended period of time must withdraw from the training program and reapply when circumstances allow for re-entry.
Federal regulations require the Adult Career Center MCCTC to report student’s campus- and program-level enrollment information to the National Student Loan Data System (NSLDS). All students who have received federal student aid either from the Adult Career Center or from another post-secondary institution will be reported. Enrollment by students with subsidized loans subject to the 150% Direct Subsidized Loan Limit who exceeds the 150% limit may lose interest subsidy on existing Direct Subsidized Loans. Information submitted to NSLDS is accessible by authorized agencies, lenders, and institutions.
Reapplying to the Adult Career Center
Since Career Certification programs are comprehensive and not modular, students are expected to start and complete a program within the scheduled timeframe. If a student withdraws or is terminated from a program and wishes to return, he will need to wait until a new start date to reapply. Students that notified the Adult Career Center in writing prior to exiting or were terminated due to academic or attendance requirements and have a zero tuition account balance are permitted to reapply to the same program one time. The student will apply for enrollment in the program in its entirety, previous hours and course worked completed will not carryover. Application approval will be at the discretion of the Supervisor Adult Division. Depending on the timeframe and SAP at the time of withdrawal, financial aid may not be available. The student may need to renew their FAFSA to determine eligibility. Students that reapply may be eligible for the school’s interest-free payment plan only in the event that the student’s past payment history shows payments were made on-time and in-full. If a student did not make on-time, in-full payments the student is not eligible for a school payment plan.
Students that exited without written notification or were terminated for Code of Conduct/Security violations are not permitted to enroll in any program or class at the Adult Career Center MCCTC.